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THE 2009 FGC ANNUAL MEMBERS CONFERENCE
SURFERS PARADISE MARRIOTT RESORT & SPA
WEDNESDAY 04 - SATURDAY 07 NOVEMBER 2009
We are pleased to advise the Surfers Paradise Marriott Resort & Spa has been chosen as the venue for the 2009 Annual Conference. Confirmed dates are Wednesday 04 Saturday 07 November 2009.
Only FGC members are eligible to attend conference.
This form will provide you the following information:
 General information.
A detailed list of all travel and accommodation costs available to participants.
Details of flights currently being held for members should you require different flights to be booked please list your preferences in the applicable area of the online registration form.
A link to the online registration site.
Key Dates
Monday 15 June: Registration cut off date please register online.
Monday 31 August: Workshop/social programme registration opens you will be sent a link for an online registration form.
Friday 04 September : Final invoice will be sent to you electronically to cover all remaining costs including any travel costs, conference registration fees, evening function tickets etc. Please note all invoices will be due for full payment no later than 30 September in order to meet airline and hotel contract terms.
Badge Only If you DO NOT require Accommodation or Travel booked by S2N Events
If you are attending Conference but making your own travel and accommodation arrangements to Australia it would be appreciated if you could complete the online registration form for administration purposes. This will ensure you are kept up to date with conference arrangements. Please note no deposit will be required for Badge Only registration. You will receive an invoice for the FGC Conference Registration fee on 04 September for payment by 30 September.
Surfers Paradise Marriott Resort & Spa
Should you require further information on the Surfers Paradise Marriott Resort & Spa i.e. detailed floor plan of each room type, please refer to www.marriotthotels.com/oolsp
Crown Towers Resort
For those delegates travelling with families that would prefer to stay in an apartment style accommodation we have rates for 2 bedroom / 2 bathroom apartments at Crown Towers. Crown Towers Resort are located a three minute walk from the Surfers Paradise Marriott Resort & Spa. All apartments have full kitchen and laundry facilities. The resort facilities include a childrens lagoon pool with pirate ship and waterslide.
Should you require more information on Crown Towers Resort please visit www.crowntowersresort.com.au.
Should you wish to make a booking at Crown Towers rather than the Surfers Paradise Marriott Resort & Spa please indicate on the form and we will send rates direct to you. Please note bookings will only be confirmed subject to availability at the time of request.
Conference Organisers
Our conference organisers will be Alex Mitchell and Jackie Coyne from S2N Events. They can be contacted as follows:
Alex 0272 757 222 or alex@s2n.co.nz or
Jackie 0274 946 211 or jackie@s2n.co.nz
Conference Fees
Costs noted in this information relate to travel packages only. You will be required to pay a deposit (refer deposit information) to secure your travel/accommodation package at the time of registration.
In addition to your travel costs there will be a Conference Registration fee that is determined once speakers are confirmed and costs finalised. The full conference programme should be available online in late August. At that time you will be required to pay the balance of your travel package costs along with the applicable Conference Attendance fee.
Deposit Requirements
A deposit of NZ$200.00 per person is required to secure your travel/accommodation packages. This deposit is non-refundable and should cancellations be made within 90 days of travel there may be additional fees payable to the suppliers.
The online registration form will require you to select your payment preference; options are to be invoiced or to pay by Visa or Mastercard.
Invoice Option an invoice will be sent to you with your registration confirmation letter upon receipt of your online registration. You may choose to pay by cheque (cheques to be made out to S2N Events Ltd) or direct credit. Bank account details for direct credit payments will be noted on the bottom of the invoice.
Visa/Mastercard Option please note an additional 3% administration charge will apply to the total charge. An invoice showing charges have been fully paid will accompany your registration confirmation letter.
Confirmations / Amendment & Cancellation Advice
We are bound by very strict supplier contracts, terms and conditions that affect our flexibility in handling amendments and cancellations therefore please read the following carefully prior to registering for the conference.
Upon receipt of your registration, your required reservations will be processed and a registration confirmation will be e-mailed to you. An invoice for the balance will be sent to you by 04 September. We require you to check this and advise any changes in writing as soon as possible. Any further amendments to confirmed bookings will incur an amendment fee of $25.00 per person in addition to supplier charges. Within 60 days of travel the full accommodation portion of a package becomes non-refundable if cancelled along with any other additional fees payable to the suppliers.
Draft Conference Agenda
Wednesday 04 November
Arrive into Brisbane on your nominated flight (or by your own arrangements).
Arrival transfer by private coach to Surfers Paradise Marriott Resort & Spa if arriving off the group flights.
Annual FGC Golf Classic for those participating, details to be advised.
Welcome drinks for all attendees and partners.
Thursday 05 November
Breakfast at the hotel.
Conference sessions with mid afternoon finish. Partner programmes will be available.
Conference Dinner at Surfers Paradise Marriott Resort & Spa.
Friday 06 November
Breakfast at the hotel.
Conference sessions with mid afternoon finish. Partner programmes will be available.
Informal Evening Event Off-site.
Saturday 07 November
Breakfast at the hotel.
Departure transfer by private coach from Surfers Paradise Marriott Resort & Spa if departing on the group flights.
Depart Brisbane on your nominated flight.
Golf
The annual FGC Golf Classic will be held on Wednesday 04 November. The location of this years FGC Golf Classic is The Colonial Golf Course. Built by Nara Australia Pty Ltd, the course opened as Paradise Springs Golf Course in 1992. Designed by Mitsuaki Kobayashi, the course boasts beautifully groomed fairways and meticulously manicured greens, widely regarded as being in the best condition on the Gold Coast. www.thecolonialgc.com.au.
You will need to indicate on the registration form your important golf details Handicap (Maximum 24) and NZ Golf Membership Number. Please note clubs and shoes are available to hire from the Club and we ask that you arrange this directly with The Colonial Golf Club (Phone 00617 5553 7006).
The cost to participate in the FGC Golf Classic will be NZ$150.00. This includes the use of motorised golf carts, green fees, coach transfers, food and drink and as always a great prize list. Full details will be advised to all those registered in early September. The format is the same as previous years and prizes will be awarded at the end of the tournament at the Golf Club. Should you have any queries relating to the golf please contact the golf organisers:
Scott MacKay 09 525 2677 or scottm@tosco.co.nz OR Tony Craig 04 802 1510 or tony.craig@afl.maori.nz
Registration Date
Please submit your completed online registration form no later than Monday 15 June 2009. We recommend registering early to avoid disappointment should your preferences for rooms/flights not be available.
 ONLINE REGISTRATION.
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TRAVEL/ACCOMMODATION COSTS |
Surfers Paradise Marriott Resort & Spa, Queensland
Each of the following PER PERSON package costs include:
Return international airfares to Brisbane ex Auckland or Wellington on Air New Zealand or Qantas Airways
Return airport transfers by private coach to the Surfers Paradise Marriott Resort & Spa (if using group flights)
3 nights accommodation at the Surfers Paradise Marriott Resort & Spa in rooms as specified - In Wednesday 04 Out Saturday 07 November 2009 twin share
cost based on two individuals per room, surcharges apply for extra persons
Full Breakfast in the restaurant
Airline levies and taxes
GST
Note: Airport transfers only included when travelling on group scheduled flights, package will not be discounted if transfers not taken.
Prices are subject to any currency fluctuations and supplier increases before full payment is received.
Ex Auckland or Wellington
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Twin Share $ pp |
Single $ pp |
| Hinterland Room Air NZ |
$1,515.00 |
$1,969.00 |
| Hinterland Room Qantas Airways |
$1,440.00 |
$1,899.00 |
| Ocean View Room Air NZ |
$1,618.00 |
$2,175.00 |
| Ocean View Room Qantas Airways |
$1,543.00 |
$2,105.00 |
| Studio Suite Air NZ |
$1,907.00 |
$2,752.00 |
| Studio Suite Qantas Airways |
$1,832.00 |
$2,682.00 |
| Executive Suite Air NZ |
$2,133.00 |
$3,205.00 |
| Executive Suite Qantas Airways |
$2,058.00 |
$3,135.00 |
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3 nights Land Only (Wed / Sat)
NO FLIGHTS or TRANSFERS REQUIRED
|
Twin Share $ pp |
Single $ pp |
| Hinterland Room |
$599.00 |
$1,055.00 |
| Ocean View Room |
$702.00 |
$1,261.00 |
| Studio Suite |
$991.00 |
$1,838.00 |
| Executive Suite |
$1,217.00 |
$2,291.00 |
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Additional Nightly Rates
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Twin Share $ pp |
Single $ pp |
| Hinterland Room |
$151.00 |
$302.00 |
| Ocean View Room |
$186.00 |
$371.00 |
| Studio Suite |
$282.00 |
$563.00 |
| Executive Suite |
$357.00 |
$714.00 |
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Following are the confirmed flight options using Air New Zealand and Qantas Airways. Please note that these flight times are the current scheduled flights but are subject to change prior to departure. The online registration form will allow you a tick box to specify your preferred flight. Seats are limited and will be allocated on a first come first served basis.
Qantas Airways
| Tuesday 03 Nov |
Departs 3.55pm Arrives 4.35pm |
QF126 |
| Wednesday 04 Nov |
Departs 7.00am Arrives 7.40pm |
QF116 |
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| Saturday 07 Nov |
Departs 8.45am Arrives 2.55pm |
QF115 |
| Sunday 08 Nov |
Departs 5.45pm Arrives 11.55pm |
QF116 |
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Air New Zealand
| Tuesday 03 Nov |
Departs 8.00am Arrives 8.30am |
NZ135 |
| Wednesday 04 Nov |
Departs 6.45am Arrives 7.30am |
NZ131 |
| Wednesday 04 Nov |
Departs 9.25am Arrives 9.55am |
NZ135 |
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| Saturday 07 Nov |
Departs 11.25am Arrives 5.25pm |
NZ136 |
| Sunday 08 Nov |
Departs 11.25am Arrives 5.25pm |
NZ136 |
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| Tuesday 03 Nov |
Departs 6.15am Arrives 7.15am |
NZ169 |
| Wednesday 04 Nov |
Departs 6.25am Arrives 7.10am |
NZ169 |
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| Saturday 07 Nov |
Departs 8.05am Arrives 2.30pm |
NZ162 |
| Sunday 08 Nov |
Departs 5.10pm Arrives 11.35pm |
NZ166 |
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TO REGISTER CLICK HERE!
ONLINE REGISTRATION.
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